Tools for the Success of Your Club

 

Here in the Toolbox you'll find everything you need to make and keep your club the vibrant, established, and distinguished club it should be. Programs and incentives for your club, forms and documents critical to your success, we even have a speech timer to help you practice your speech and bring it in on time. Club Ambassador Program, Toastmasters Leadership Institute (TLI), awards and incentives for clubs and members, and information regarding setting up and maintaining your club's website are all just a click away with the tabs on the left.

 

The Club Leader Handbook (Club Officer Manual) is available online. You'll find everything you need to know about how to make your club effective, fun, and successful. Make sure your club is a Distinguished Club. An effective leader is a knowledgeable leader. This outstanding Toastmasters Internationalhandbook is available to all members free of charge.

 

The Toastmasters Brand brings with it more stringent guidelines for use of the Toastmasters logo, headers, and color scheme. Be sure to consult the Toastmasters Brand Manual to make sure your website and literature are in line with Toastmasters requirements. Find logos and stationery at the Brand Portal.

Club Officers' Checklist

Tips and Guides for your Club

Toastmasters Magazine Issues Online!

Be sure your Address is Current! Update your Address on the TI Website

Club Success Plan, DCP Checklist

Parliamentary Motions

Voting in Members - Obligations of Membership & Termination of Membership

 

Flag Display

When displayed from a staff in a room or public auditorium on or off a podium, the flag of the United States of America should hold the position of superior prominence, in advance of the audience, and in the position of honor at the speaker's right as she faces the audience. Any other flag so displayed should be placed on the left of the speaker (to the right of the audience).

Club Websites

Jim Miller, DTM PDG District Webmaster

New members are vital to a club's success, and a good club website is an essential tool for both bringing in new members and providing tools to enhance the club experience to help retain your members. Make sure your website address is available on your club information page; find your club on the Divisions, Areas, & Clubs page and click your clubs name, or go to the Club Finder and type in your club number. You will then find all the information on your club and can check it's accuracy and make sure the club's URL is there.  If it is not, have your President or VPPR log in to Toastmasters.org, and update the club's information in "Club Central". If you don't have a club website, Toastmasters makes providing a website for your club easy and free.

 

We heartily recommend using Toastmasters own ToastmastersClubs.org service for the creation of your website. Not only is it easy, it also complies with the new branding, color schemes, and font selection essential for all Toastmasters club websites. An outstanding step-by-step guide is available for assistance in setting up your site. Additionally, Toastmasters International and your District leaders are happy to provide assistance if needed.

 

If you prefer an alternative to ToastmastersClubs.org, we also have templates set up with Google and Wordpress complete with set-up guides and mastheads. You may even opt for building a site from scratch, however you are encouraged to use the available mastheads, graphics, colors, and fonts that are provided by Toastmasters in order to comply with branding requirements. If your current website does not comply with the branding requirements, we encourage you to begin transitioning your site right away.  For logos, graphics, mastheads, and all your promotion needs, be sure to visit the Toastmasters Brand Portal.Toastmasters Brand Manual

 

Once your site is set up, please make sure that the correct website address (URL) is included on your club information page on the Toastmasters website. You can do by logging into the club business section of the Toastmasters website, or by emailing the information to clubofficers@toastmasters.org.

 

Good luck with your website. We hope that it brings many new members to your club, and that it is used as the valuable tool it should be.

Club Ambassadors

Ramdeo 'Andy' Seepaul, ACB Club Ambassador Chair

Expand your Toastmasters experience by participating in the District 84 Club Ambassador Program (CAP). We're encouraging you to take a step outside of your club and to visit at least three clubs you're not a member of. You have a lot to offer clubs when you visit and also have much to gain and bring back to your home clubs!

 

Get started by downloading a CLUB AMBASSADOR FORM (pdf), and email your completed forms to the Club Ambassador Chair.

 

Check out the Club Ambassador Photo Album

 

What will YOU gain?

  • New Ideas to bring back to your own club to keep the excitement strong
  • New Opportunities to participate as a speaker or other meeting functionary
  • New Friends!  Why wait for an Area or Division contest to meet new people?
  • New Experiences which will help you get the most out of Toastmasters!

 

What will YOU earn?

When you turn in your third  completed CAP form, you will receive the following:

  1. the Designation of being an Official District 84 Club Ambassador and Recognition at the District Conferences,
  2. a Club Ambassador pin for you to wear at your club meetings and future ambassador visits, and
  3. the opportunity to go for one of this year's Club Ambassador of the Year Awards (details below).

 

How to Complete a Club Ambassador Visit

 

Note: All Club Ambassadors will be recognized at the Spring District Conference in front of their peers unless prefer to receive their Ambassador pin ASAP. In that case the Club Ambassador needs to make a request when sending in the forms. The Area Governor will receive the pin/certificate at DEC (they meet every other month) and deliver the pin/certificate to the club when he/she visits and/or at his/her convenience.

 

District 84 Club Ambassador Program was developed by Scott Hoehn, DTM PDG

 

District 84 Moments of Truth

Sherri Vaughn, DTM - MOT Chair

 

WHAT IS IT?

Moments of Truth (MOT) is the basis for many programs in Toastmasters.  It is a program designed to assess the “health” of your club and is important to club success. Toastmasters International recommends that each club perform this module twice per year. To support that effort, District 84 recognizes those individuals who deliver the Moments of Truth Module to clubs. They will be recognized as part of the District 84 MOT Team and awarded with a pin that symbolizes their efforts.

 

WHO CAN PARTICIPATE?

Round One:  Any Toastmaster, to include Club Coaches, can earn membership to the MOT Team (aka Motley Crew) by meeting the following criteria:

  1. Present “What’s the Big Deal about the Moments of Truth, anyways?” presentation to at least three different clubs between May 1st until April 30th.
  2. You must be invited to the club via the President of that club. The MOT chair should have a list of clubs who have asked for a visit.
  3. Report to the MOT Chair (via email) once presentation has been completed and share any feedback you gained from the experience.

Round Two: Open to Area Directors and Assistant Directors and MOT Representatives, if needed

  1. Present “MOT: the results workshop session” to club using the facilitation process.
  2. Conduct a workshop/break out session with the club by encouraging the membership to choose, follow and commit to recommendations they suggest and agree upon.
  3. Submit your findings using your Area Director report.

 

WHAT’S IN IT FOR ME?

  1. Satisfaction knowing that you had a HUGE part in helping District 84 retain and grow membership.
  2. BLING, bling, BLING! and some recognition during the Spring Conference Awards Luncheon.

 

TOOL CHEST

Round One:

 

Round Two:

 

Banner Incentive

  • Any club chartered during Smedley, Talk Up Toastmasters, or Beat the Clock will receive a Free Banner!

 

Food Rules Incentive

Forms & DocsClub Officer Leadership HandbookNew Member ApplicationNew Member Induction CeremonyMentor's ChecklistMentee's ChecklistClub Ambassador Form (pdf)Supply Order FormVote In New MembersClub Minutes FormArea Director Visit Guide & FormClub Check List - DCPClub Constitution & BylawsClub and Officer Information FormAccredited Speaker ProgramClub Success Plan - DCPCC Award ApplicationAC Award ApplicationCL Award ApplicationAL & DTM Awards ApplicationClub Officer Training MaterialsHear Me Know - Diversity PosterHigh Performance LeadershipAll About ToastmastersEndorsement Letter - US GovMembership Building ContestsMembership GrowthPublicity and Promotion HandbookMembership Building KitMembership Building IdeasMoments of Truth in 20 Minutes guideMOT HandoutMOT Club ReportIRS 990-N Filing Requirement for all US clubs - How to file an IRS 990N FormLeague of Volunteers Application SheetClub Meeting Forms Links to Toastmasters InternationalClub Central - Log-inAdd new membersAssign & submit Club OfficersPay Dues renewalsSubmit Awards applicationsUpdate Club Info & By-lawsView Club roster and Educational awardsGo to Toastmasters.org and log in.  Club StationaryBusiness Cards, Letterheads, Logos, etc. Order Supplies at the On-Line StoreSupply Order Form Club leader questionsFrequently Asked Questions Toastmaster magazine digital edition Code of Ethics and Conduct District contactYour club's area and division governors Distinguished Club Program (DCP)Check Your Club's Current Status          

 

The information on this website is for the sole use of Toastmasters’ members for Toastmasters business only. It is not to be used for solicitation and distribution of non-Toastmasters material or information.

Website by JLMiller

The Club Leader Handbook (Club Officer Manual) is available online. You'll find everything you need to know about how to make your club effective, fun, and successful. Make sure your club is a Distinguished Club. An effective leader is a knowledgeable leader. This outstanding Toastmasters Internationalhandbook is available to all members free of charge.

If you prefer an alternative to ToastmastersClubs.org, we also have templates set up with Google and Wordpress complete with set-up guides and mastheads. You may even opt for building a site from scratch, however you are encouraged to use the available mastheads, graphics, colors, and fonts that are provided by Toastmasters in order to comply with branding requirements. If your current website does not comply with the branding requirements, we encourage you to begin transitioning your site right away.  For logos, graphics, mastheads, and all your promotion needs, be sure to visit the Toastmasters Brand Portal.Toastmasters Brand Manual

Moments of Truth (MOT) is the basis for many programs in Toastmasters.  It is a program designed to assess the “health” of your club and is important to club success. Toastmasters International recommends that each club perform this module twice per year. To support that effort, District 84 recognizes those individuals who deliver the Moments of Truth Module to clubs. They will be recognized as part of the District 84 MOT Team and awarded with a pin that symbolizes their efforts.

Toastmasters International

Toastmasters Brand Manual

Volunteers Application Sheet