Tools for the Success of Your Club

 

Here in the Toolbox you'll find everything you need to make and keep your club the vibrant, established, and distinguished club it should be. Programs and incentives for your club, forms and documents critical to your success, we even have a speech timer to help you practice your speech and bring it in on time. Club Ambassador Program, Toastmasters Leadership Institute (TLI), awards and incentives for clubs and members, and information regarding setting up and maintaining your club's website are all just a click away with the tabs on the left.

 

The Club Leader Handbook (Club Officer Manual) is available online. You'll find everything you need to know about how to make your club effective, fun, and successful. Make sure your club is a Distinguished Club. An effective leader is a knowledgeable leader. This outstanding Toastmasters Internationalhandbook is available to all members free of charge.

 

The Toastmasters Brand brings with it more stringent guidelines for use of the Toastmasters logo, headers, and color scheme. Be sure to consult the Toastmasters Brand Manual to make sure your website and literature are in line with Toastmasters requirements. Find logos and stationery at the Brand Portal.

Club Officers' Checklist

Tips and Guides for your Club

Toastmasters Magazine Issues Online!

Be sure your Address is Current! Update your Address on the TI Website

Moments of Truth in 20 Minutes guide, MOT Handout Page 1, MOT Handout Page 2

Club Success Plan, DCP Checklist

Parliamentary Motions

Voting in Members - Obligations of Membership & Termination of Membership

 

Flag Display

When displayed from a staff in a room or public auditorium on or off a podium, the flag of the United States of America should hold the position of superior prominence, in advance of the audience, and in the position of honor at the speaker's right as she faces the audience. Any other flag so displayed should be placed on the left of the speaker (to the right of the audience).

Club Websites

Jim Miller, DTM PDG District Webmaster

New members are vital to a club's success, and a good club website is an essential tool for both bringing in new members and providing tools to enhance the club experience to help retain your members. Make sure your website address is available on your club information page; find your club on the Divisions, Areas, & Clubs page and click your clubs name, or go to the Club Finder and type in your club number. You will then find all the information on your club and can check it's accuracy and make sure the club's URL is there.  If it is not, have your President or VPPR log in to Toastmasters.org, and update the club's information in "Club Central". If you don't have a club website, Toastmasters makes providing a website for your club easy and free.

 

We heartily recommend using Toastmasters own ToastmastersClubs.org service for the creation of your website. Not only is it easy, it also complies with the new branding, color schemes, and font selection essential for all Toastmasters club websites. An outstanding step-by-step guide is available for assistance in setting up your site. Additionally, Toastmasters International and your District leaders are happy to provide assistance if needed.

 

If you prefer an alternative to ToastmastersClubs.org, we also have templates set up with Google and Wordpress complete with set-up guides and mastheads. You may even opt for building a site from scratch, however you are encouraged to use the available mastheads, graphics, colors, and fonts that are provided by Toastmasters in order to comply with branding requirements. If your current website does not comply with the branding requirements, we encourage you to begin transitioning your site right away.  For logos, graphics, mastheads, and all your promotion needs, be sure to visit the Toastmasters Brand Portal.Toastmasters Brand Manual

 

Once your site is set up, please make sure that the correct website address (URL) is included on your club information page on the Toastmasters website. You can do by logging into the club business section of the Toastmasters website, or by emailing the information to clubofficers@toastmasters.org.

 

Good luck with your website. We hope that it brings many new members to your club, and that it is used as the valuable tool it should be.

Club Ambassadors

Dean Robertson, DTM Club Ambassador Chair

Expand your Toastmasters experience by participating in the District 84 Club Ambassador Program (CAP). We're encouraging you to take a step outside of your club and to visit at least three clubs you're not a member of. You have a lot to offer clubs when you visit and also have much to gain and bring back to your home clubs!

 

Get started by downloading a CLUB AMBASSADOR FORM (pdf), and email your completed forms to me.

 

Check out the Club Ambassador Photo Album

 

What will YOU gain?

  • New Ideas to bring back to your own club to keep the excitement strong
  • New Opportunities to participate as a speaker or other meeting functionary
  • New Friends!  Why wait for an Area or Division contest to meet new people?
  • New Experiences which will help you get the most out of Toastmasters!

 

What will YOU earn?

When you turn in your third  completed CAP form, you will receive the following:

  1. the Designation of being an Official District 84 Club Ambassador and Recognition at the District Conferences,
  2. a Club Ambassador pin for you to wear at your club meetings and future ambassador visits, and
  3. the opportunity to go for one of this year's Club Ambassador of the Year Awards (details below).

 

How to Complete a Club Ambassador Visit

 

Note: All Club Ambassadors will be recognized at the Spring District Conference in front of their peers unless prefer to receive their Ambassador pin ASAP. In that case the Club Ambassador needs to make a request when sending in the forms. The Area Governor will receive the pin/certificate at DEC (they meet every other month) and deliver the pin/certificate to the club when he/she visits and/or at his/her convenience.

 

District 84 Club Ambassador Program was developed by Scott Hoehn, DTM PDG

 

Incentives and Awards

Membership

The “30 Something” Award

  • Clubs with 30+ Members at December 30 – Ribbon and $25 TI GC
  • Clubs with 30+ Members at June 30 – Ribbon and $25 TI GC
  • Clubs Maintaining 30+ Members at both dates – Valor Award Trophy
  • Award an Outstanding Club Member – Submit Picture to SunTalker Hall of Fame!

 

Smedley Award

  • DATES: August 1 – September 30
  • Challenge: Clubs add 5 new, dual, or reinstated members

  Payoff:

  • Receive “Smedley Award” Ribbon to display on banner 10% off next club order from
    Toastmaster International
  • Receive $25 TI gift certificate from District 84

 

Talk Up Toastmasters

  • DATES: February 1 – March 31
  • Challenge: Clubs add 5 new, dual, or reinstated members

  Payoff:

  • Receive “Talk Up Toastmasters” Ribbon to display on banner 10% off next club order from Toastmaster International
  • Receive $25 TI gift certificate from District 84

 

Beat the Clock

  • DATES: May 1 – June 30
  • Challenge: Clubs add 5 new, dual, or reinstated members

  Payoff:

  • Receive “Beat the Clock” Ribbon to display on banner 10% off next club order from Toastmaster International
  • Receive $25 TI gift certificate from District 84

 

Dues Renewals

The Notable 9

Club pays for 9 members in the first 7 days ; gets "The Notable 9” Ribbon for their banner.

 

The Incredible 20

Club pays for 20 members in the first 10 days ; gets “The Incredible 20” Ribbon for their banner, plus a $25 TI gift certificate .

 

Receipt from TI showing dues paid is required for award. Click here or on the Contact Us link and use the form to submit your receipt, or email your receipt to renewals@toastmastersd84.org.

 

Education & Officer Training

 

Early DCP

Complete your club's DCP Early - Don't wait until the last minute to submit those education awards. Post them as you earn them and your club reaps the benefits.

Any club that has reaches at least distinguished status once April dues renewals post (approximately April 10) will earn a $25 TI Gift certificate.

 

District 84 Moments of Truth

Moments of Truth (MOT) is the basis for many programs in Toastmasters.  It is a program designed to assess the “health” of your club and is important to club success. Toastmasters International recommends that each club perform this module twice per year. To support that effort, District 84 recognizes those individuals who deliver the Moments of Truth Module to clubs. They will be recognized as part of the District 84 MOT Team and awarded with a pin that symbolizes their efforts.

 

The annual Award will be made at our Spring Conference Awards Luncheon.

 

Any Toastmaster can earn membership to the MOT Team by meeting the following criteria:

1. Present the Moments of Truth Module at three different clubs between July and April.

2. Report your lessons learned from each session to the Moments of Truth Chair

Club Moments of Truth Award

• Moments of Truth Module presented at club

 

 

Moments of Truth in 20 Minutes guide

MOT Handout

MOT Club Report

 

Triple Crown Award

  • Member earns 3 educational awards from July 1 – June 30 [Official List]
  • District 84 Triple Crown pin presented at the awards luncheon at the Spring Conference

 

 Training Incentives

  • Seven of seven club officers trained (1st round)
  • $10 Toastmasters gift certificate from the District if all seven club officers are trained at the TLIs, or primary Division Make-up Training
  • Seven of seven club officers trained (2nd round)
  • $10 Toastmasters gift certificate from the District if all seven club officers are trained at the TLIs, or primary Division Make-Up Training

Note: Training beyond the division will not count for the incentive

 

Dedicated Leader Award

  • Seven of seven club officers trained 1st and 2nd round
  • Dedicated leader patch (5th in the series) for the club banner; or
  • Presentation gavel for 1st time winners

 

JC Williams Spirit Award

Presented annually in honor of the life and spirit of Distinguished Toastmaster JC Williams. The winners of the award exemplify the spirit of service to others in Toastmasters and in their communities.

 

JC‘s life was dedicated to extraordinary service to others. He retired in 1974 after over 20 years of service to his country in the US Navy Submarine Service. He coached hundreds of children over a 25 year span in a variety of sports, not only serving as their coach but as their leader, teacher and mentor. Throughout the years JC fostered and mentored 26 young adults through good times and trying times. Each of these young people serves as a testament to JC’s lifetime commitment to making the world a better place.

 

JC loved Toastmasters and served his clubs (and there were many) by serving in every club officer position. He never missed an opportunity to lead, mentor and coach his fellow Toastmasters. He served the District as the District Sergeant at Arms in 2009–2010. He served as Area 23 Governor in 2010-2011. Even in his last weeks, JC chose to serve his fellow Toastmasters as the announcer for the banner parade at the Fall Conference in November 2012. JC’s legacy is strong, having touched so many lives. He had the gift of laughter, a smile filled with sunshine and a heart overflowing with love, friendship and kindness and he shared these gifts generously.

 

On January 26, 2013, the District 84 Executive Committee voted to establish this annual award in perpetuity.

 

Criteria:

  • Served as club officer
    Served club as other than club officer
  • Served at District Level in some capacity (see District Officer List)
  • Community service
  • Narrative
  • Testimonial (optional)

 

Process:

  • All nominations are submitted to the Club President (members may self - nominate or anyone can place a name into nomination)
  • Clubs may submit one nominee to the Area Governor
  • Area Governors may use the Area Council to screen nominations
  • Area Governors may submit one nomination to the Division Governor
  • Division Governors may submit two nominations to the District Secretary
  • District Secretary sends nomination packages to the selection committee
  • The selection committee: TRIO, Public Relations Officer, District Secretary, District Treasurer and Immediate Past District Governor

 

JC Williams Spirit Award Nomination Form

District 84 Organization Chart

 

Contact the Program Quality Director

 

District 84 League of Volunteers spreads the LOV!

District 84 is recognizes  special individuals who go above and beyond, stepping up inside their Clubs for extra duties, and stepping outside their Clubs to serve their fellow Toastmasters in other Clubs, our Areas, our Divisions, and/or our District.

 

These exceptional individuals will be recognized by induction into the District 84 League of Volunteers (LOV), and awarded our "LOV" pin that symbolizes the honor they have achieved through their Spirit of Volunteerism and Service!

 

LOV Awards will be announced at our Spring Conference Awards Luncheon in May.

 

Any Toastmaster can earn membership into the League of Volunteers, by earning 5 points for activities inside his/her own club, 5 points for volunteer activities at any District 84 club where he/she is NOT a member, and an additional 5 points either inside or outside your club (s) for a total of at least 15 points.

 

Volunteers Application SheetActivities and points are set out in detail on the League of Volunteers Application Sheet. Note that you may count upcoming activities for the Spring Conference if, on or before May 1, you have volunteered to be a contest functionary, conference committee member, contest master, or chief judge, or you have earned the right to represent your Division in the International Speech or Table Topics contest.

 

 All submissions will be sent to the League of Volunteers Chair, Deborah Wilde, DTM

 

 

Forms & DocsClub Officer Leadership HandbookNew Member ApplicationNew Member Induction CeremonyMentor's ChecklistMentee's ChecklistClub Ambassador Form (pdf)Supply Order FormVote In New MembersClub Minutes FormArea Director Visit Guide & FormClub Check List - DCPClub Constitution & BylawsClub and Officer Information FormAccredited Speaker ProgramClub Success Plan - DCPCC Award ApplicationAC Award ApplicationCL Award ApplicationAL & DTM Awards ApplicationClub Officer Training MaterialsHigh Performance LeadershipAll About ToastmastersEndorsement Letter - US GovMembership Building ContestsMembership GrowthPublicity and Promotion HandbookMembership Building KitMembership Building IdeasMoments of Truth in 20 Minutes guideMOT HandoutMOT Club ReportIRS 990-N Filing Requirement for all US clubs - How to file an IRS 990N FormLeague of Volunteers Application SheetClub Meeting Forms Links to Toastmasters InternationalClub Central - Log-inAdd new membersAssign & submit Club OfficersPay Dues renewalsSubmit Awards applicationsUpdate Club Info & By-lawsView Club roster and Educational awardsGo to Toastmasters.org and log in.  Club StationaryBusiness Cards, Letterheads, Logos, etc. Order Supplies at the On-Line StoreSupply Order Form Club leader questionsFrequently Asked Questions Toastmaster magazine digital edition Code of Ethics and Conduct District contactYour club's area and division governors Distinguished Club Program (DCP)Check Your Club's Current Status          

 

The information on this website is for the sole use of Toastmasters’ members for Toastmasters business only. It is not to be used for solicitation and distribution of non-Toastmasters material or information.

Website by JLMiller

The Club Leader Handbook (Club Officer Manual) is available online. You'll find everything you need to know about how to make your club effective, fun, and successful. Make sure your club is a Distinguished Club. An effective leader is a knowledgeable leader. This outstanding Toastmasters Internationalhandbook is available to all members free of charge.

If you prefer an alternative to ToastmastersClubs.org, we also have templates set up with Google and Wordpress complete with set-up guides and mastheads. You may even opt for building a site from scratch, however you are encouraged to use the available mastheads, graphics, colors, and fonts that are provided by Toastmasters in order to comply with branding requirements. If your current website does not comply with the branding requirements, we encourage you to begin transitioning your site right away.  For logos, graphics, mastheads, and all your promotion needs, be sure to visit the Toastmasters Brand Portal.Toastmasters Brand Manual

Toastmasters International

Toastmasters Brand Manual

Volunteers Application Sheet